Constitution

 

 

Wake County Young Republicans

 

Constitution

Reaffirmed by a vote of the majority of the Wake County Young Republican membership on February 28th, 2019 in Raleigh NC

 

 

Officers elected, or appointed, on February 28th, 2019 in Raleigh, NC:

 

Chairman:

Charles Dingee

 

1st Vice Chair:

Joshua Fritz

 

2nd Vice Chair:

Josh Peters

 

Secretary:

Pauline Ashcraft

 

Treasurer:

Jim Stirling

 

Past Chairman:

Mark Ivey

 

Constitution of the Wake County Young Republicans

Article I—Name

The name of this organization shall be the Wake County Young Republicans (“the
Organization,” or “the Association”).

Article II—Federation Membership

The Organization shall be a member of the North Carolina Federation of Young
Republicans, Inc. (“NCFYR”).

Article III—Interpretation

3.1 Robert’s Rules
This Constitution expressly incorporates Robert’s Rules of Order, Newly Revised.
All meeting of the organization shall follow Roberts Rules of Order. Unless
expressly modified or suspended in this Constitution, Robert’s Rules of Order shall
apply in full.
3.2 Priority
If a conflict occurs, the most specific provision of:
(1) the Constitution of the North Carolina Federation of Young Republicans,
(2) this Constitution;
(3) Robert’s Rules of Order;
(4) any bylaws passed under this Constitution;
(5) any resolution passed by the members; or
(6) any motion made by the members
shall, in the order listed above, control the resolution of the dispute—unless
the provision is inconsistent with any item listed before it.
Constitution of the North Carolina Federation of Young Republicans
3.3. Access at Meetings
The Executive Committee of the Association shall ensure that the most current
version of Robert’s Rules of Order, this Constitution, Constitution of the North
Carolina Federation of Young Republicans, and any bylaws passed under this
Constitution are accessible, in physical or digital form, by the members of the
Association at every meeting of the Association.

Article IV—Membership

4.1 Types
Membership shall be of three types: active, associate, and honorary. No member
may have more than one type of membership. Upon payment of dues, an eligible
person shall become a member of the type for which they are qualified.
4.2 Active Membership
Any person who is at least eighteen (18) years of age but not over forty (40) years of
age inclusive and is a registered Republican residing in Wake or Durham County is
eligible for active membership in the Association.
4.3. Associate Membership
Any registered Republican not meeting the requirements for active member status
may be an Associate member and shall have all the rights and privileges of active
members, except that he/she may not vote nor hold association office.
4.4. Honorary Membership
Any person so designated by three-fourths vote of the active members present at
any regular meeting of the Association shall be an honorary member. The active
members or Executive Committee may, be a majority vote of either body, waive
membership dues for an honorary member.
4.5 Membership Dues
The Executive Committee of the Association shall determine the annual dues for
members. But membership dues shall not be less than $10 per member per year.
4.6. Good Standing
An active member shall only be in good standing if:
(1) that member has paid their membership dues for the current calendar year,
(2) that member continues to meet all eligibility requirements for their
membership type (for example, party registration or residence), and
(3) [OPTIONAL PROVISION] that member has attended at least one-quarter
of all regular meetings of the Organization that calendar year.
4.7 Discipline
The Association may, by a two-thirds (2/3) vote of active members present at a
regular meeting, censure and/or expel from the Association any member for any act
or conduct deemed unfriendly or hostile to the best interests of the Association, if:
1. The Executive Committee has reviewed the proposed disciplinary action
and made a recommendation about the proposed disciplinary action;
2. The accused member has been notified of the Executive Committee’s
recommendation by certified mail at least seven calendar days before the

meeting at which the Association intends to take the disciplinary action;
and
3. The accused member has had the right and opportunity to defend herself
to the Executive Committee and Association personally or through a
representative before the disciplinary action is taken.

Any meeting where the Association intends to take any disciplinary action must
include the notice of charges in the call of the meeting and the active members
must receive notice at least seventy-two hours before the beginning of the meeting.
The person presenting the charge against the accused member shall not be entitled
to vote on any disciplinary action concerning the accused member. But the person
presenting the charge shall, subject to a resolution or motion, retain the right to be
present at, speak during, and otherwise fully participate in any meeting where the
Association or Executive Committee considers disciplinary action.
Each member of the Organization consents to receiving written notice at the email
address the member provides the Organization when the member pays his or her
annual dues. It is the member’s obligation to ensure the email address is current
and that emails from the Organization or its officers are not blocked by spam or
other filters on the member’s email.

Article V—Elected Officers

5.1 Authority of Elected Officers.
Unless otherwise provided in this Constitution, the Elected Officers of the
Association shall manage the affairs of the Association. The Elected Officers and
the Association may delegate authority to committees as provided by this
Constitution.
5.2 Designation
The Elected Officers of the Association shall be the Chairman, 1st Vice Chairman,
2nd Vice Chairman, Secretary and Treasurer. These officers will have sole voting
authority within the Executive Committee.
5.3 Elected Officers’ Terms
All officers shall hold office from the Annual Meeting until their successors take
office.
5.4 Vacancies
A vacancy in an elective office shall be filled by means of an election of the
membership if more than six months of the unexpired term remain. If fewer than
six months remain, the vacancy shall be filled by an election of the Executive
Committee.
5.5 Chairman

The Chairman shall have the authority and duty to:
1. Preside at all meetings of the Association;
2. Preside at all meetings of the Executive Committee;
3. Appoint Committees;
4. Supervise the activities of the Association;
5. Represent the Association in the Chairman’s official capacity; and
6. Perform all other duties incidental to the office of Chairman.
5.6 1st Vice Chairman
The 1st Vice Chairman shall have the authority and duty to:
1. If the Chairman resigns, is absent, or is disqualified, preside at meetings of
the Association or the Executive Committee; and
2. Perform other duties of the Chairman as delegated by the Chairman.
3. The 1st Vice Chairman shall be responsible for organizing the general
membership meetings, membership retention programs, social programs,
production of the newsletter.
5.7 2nd Vice Chairman
The 2nd Vice Chairman shall have the authority and duty to:
1. Manage fundraising, membership recruitment, and political programs across
the county, and, in consultation with the Executive Board, for all external
public relations and publicity for the Organization.
2. Public relations and publicity include managing the Organization’s website
and social media accounts.
5.8 Secretary
The Secretary shall have the authority and duty to:
1. Take minutes at all meeting of the Association and Executive Committee;
2. Submit a copy of all prepared minutes to the Executive Committee;
3. Mail all announcements and notices provided for by this Constitution or any
bylaws enacted under this Constitution; and
4. Perform all other secretarial duties for the Association as assigned by the
Chairman.
5.9 Treasurer
The Treasurer shall have the authority and duty to:
1. Collect and pay out all Association funds as directed by the Executive
Committee;
2. Keep all Association accounts open at all times for inspection by the
Executive Committee and Elected Officers;
3. Render accounts of the transaction and financial condition of the Association
to its active members at each regular meeting of the Association;
4. Submit an annual written financial report to the Association at its January
meeting; and

5. Perform all other financial duties for the Association as assigned by the
Chairman.
6. Act in an advisory, non-voting capacity on the Executive Board.

Article VI—Executive Committee

6.1 Committee Members
The Elected Officers, with the Immediate Past-President, Treasurer and the
Chairmen of the standing committees in advisory capacity, shall form the Executive
Committee.
1. The Immediate Past President shall have a tie-breaker vote in the event that
a vote of the Executive Committee is split (2/2).
6.2 Duties
The Executive Committee shall plan and oversee all association activities.

6.3 Meetings
Executive Committee meetings shall be held at such times and places as the
Committee shall decide. Each Executive Committee member shall receive at least
five days’ notice from the Chairman unless said notice is waived by each individual
committee member. A majority of the Executive Committee shall constitute a
quorum. Meetings of the Executive Committee are open to all association members,
unless the Executive Committee is in Executive Session.
6.4 Executive Session
Executive Session meetings may only be called by a majority of the Executive
Committee and may. Executive Session meetings may only be called for the
following purposes:
1. To review or take a disciplinary action under § 4.7 of this Constitution;
2. To resolve a challenge under § 12.3 of this Constitution;
3. To receive evidence, reports, or testimony from an Elected Officer or member
of the Executive Committee; or
4. To address a confidential matter or privileged information. Privileged
information shall mean information covered by a legal privilege including,
without limitation, attorney-client privilege, doctor-patient privilege, spousal
privilege, or clergy-penitent privilege. Confidential matters shall mean any
financial matter of the Association or a member of the Association or any
personal matter of a member of the Association declared to be confidential by
a two-thirds majority of the Executive Committee.

6.5 Delegate Selection to the State Convention
Any member wishing to be a delegate will submit a formal request in writing to the
Chairman (This can be done via email, text message, direct message, or on paper).
The Chairman will submit the proposed slate of delegates and alternates to be
approved by a simple majority of the Voting Executive Board (3/5). Any member
wishing to be a delegate must have been a member in good standing for at least
thirty days prior to request.

Article VII Association Meetings

7.1 Regular Meetings
Regular meetings of the Association shall be held at the times designated by the
Executive Committee of the Association. All association members must be notified
at least seven days before each regular meeting. Regular meetings shall be held at
least once every two months.
7.2 Special Meetings
Special meetings of the Association may be called at any time by:
1. the Chairman,
2. the Executive Committee, or
3. A signed petition of ten (10) percent of the active members.
Written notice must be given the membership at least ten days before the noticed
meeting. Written notice must state the specific purpose(s) of the special meeting.
No matter not specifically listed in the written notice of the special meeting shall be
addressed at the special meeting. If any matter not specifically listed in the written
notice of special meeting, any action taken on that matter shall be null and void and
of no effect.
7.3 Annual Meeting
The Annual meeting of the Association shall be the regular meeting in February of
each year. Only members who have been active members of the Association for at
least thirty days before the Annual Meeting may vote or be nominated for office at
the Annual Meeting. The outgoing Chairman shall be the Chairman of the Annual
Meeting.
7.4 Quorum.
On-third of the active members of the Association entitled to vote at the meeting
shall constitute a quorum at any meeting of the Association. A majority of Elected
Officers shall constitute a quorum any meeting of the Elected Officers. A majority
of the Executive Committee shall constitution a quorum at any meeting of the
Executive Committee.
Any action taken by the Executive Committee or Elected Officers without a quorum
shall be null and void and of no effect.

Once quorum is established at a meeting, the meeting may continue until adjourned
regardless of whether a quorum continues to be present.
Any meeting of the Association without quorum may be challenged at start of that
meeting or, if the challenge member was not present at the meeting, at the start of
the next meeting of the Association. Any challenge not made a the start of a
meeting, as provided above, shall be deemed waived and may not be remade.
If a meeting is challenged as being without quorum, the Chairman shall tally the
number of active members entitled to vote present at the meeting and, if quorum is
not present, shall adjourn the meeting for not less than 24 hours.

Article VIII—Elections

8.1 Annual Elections
The election of officers shall be held at the Annual meeting and officers-elect shall
take office at the end of that meeting.
8.2 Nominations
All candidates for association office shall be nominated from the floor during the
Annual meeting. Only active members in good standing may nominate a candidate
for association office. Nominators shall be given an opportunity to make a
nominating speech on the candidate’s behalf during the Annual meeting. All
candidates for association office shall be given an opportunity to speak during the
Annual meeting. If only one candidate is nominated for a given office that officer
may be elected by acclamation. Any member of the Association entitled to vote at
the Annual Meeting shall have the right to be heard on the nomination of any
candidate for a reasonable time. A majority of members present and entitled to vote
at the Annual Meeting shall have the right to determine how much time is
reasonable, but no member entitled to be heard shall have less than two minutes to
speak on the nomination of any candidate.
8.3 Ballots
Voting in all contested races shall be by secret ballot. No proxy or absentee ballots
shall be allowed. Fifty percent plus one of the votes cast shall constitute a majority
for election. If no candidate garners a majority of the votes cast on the first ballot,
the two candidates receiving the most votes will be voted upon in a runoff election.
8.4 Tellers
The Chairman of the Annual Meeting shall appoint at least three (3) tellers who
shall dispense, collect and tabulate the vote. The tellers shall not be a candidate for
any elected association office.
8.5 Vacancy Election
Any election to fill a vacancy under § 5.4 of this Constitution shall be held, with or
without notice, regular meeting of the Association immediately after the vacancy

arises unless the vacancy arises less than seven days before the next scheduled
regular meeting. If the vacancy arises less than seven days before the next
scheduled regular meeting, the Vacancy Election shall be held at the second regular
meeting after the vacancy arises.
Only members who have been active members of the Association for at least thirty
days before the Vacancy Election may vote or be nominated for office at the Vacancy
Election. All relevant provisions of this Constitution shall fully apply to the
Vacancy Election as if it were an Annual Election—but Vacancy Election shall be
chaired as if it were a regular meeting of the Association.
Article IX—Committees

9.1 Standing Committees
The standing committees shall be as follows: Finance, Recruitment,
Communications, Political Activism, and Social. The Chairman may appoint and
remove chairmen of the standing committees with the approval of the Executive
Committee. If necessary, elected officers may be assigned to chair committees.
9.2 Committee Creation & Delegation
The Executive Committee shall have the responsibility to create, fill, and continue
all standing committees listed in this Article unless a majority of the active
members of the Association vote to (1) allow the Executive Committee to fulfil the
role of a specified standing committee or (2) allow the Executive Committee not to
create, fill, or continue the standing committee. Any vote to (1) allow the Executive
Committee to fulfil the role of a specified standing committee or (2) allow the
Executive Committee not to create, fill, or continue the standing committee shall
only be effective for one year from the date of the vote. Once such a vote ceases to
be effective the Executive Committee shall, in the absence of another such vote,
fully resume the responsibilities listed in this Article.
9.3 Special Committees
The Chairman, with the approval of the Executive Committee, may appoint special
committees as deemed necessary by the Chairman.
9.4 Finance
The Finance Committee shall be responsible for the development and
implementation of activities to raise funds for the Association. The Chairman of
this committee will be the Finance Director.
9.5 Recruitment
The Recruitment Committee shall be responsible for recruiting new members for
the Association, as well as working to ensure that current members renew their
memberships each year. The Chairman of this committee will be the Recruitment
Director.

9.6 Communications
The Communications Committee shall be responsible for promoting the Association
and its activities, both within the Republican Party and to the general public. The
Chairman of this committee will be the Communications Director.
9.7 Political Activism
The Political Activism Committee shall be responsible for assisting Republican
campaigns in accordance with the association’s Constitutional provisions. The
Chairman of this committee will be the Political Director.
9.8 Social
The Social Committee shall be responsible for organizing social activities for the
association’s members. The Chairman of this committee will be the Social Director.

Article X—Endorsement

10.1 Candidate Endorsement
Neither the association, nor the Executive Committee as a whole, nor any officers in
their official capacities, shall in any way endorse or oppose the candidacy of any
Republican in a primary election or any registered Republican running against
another registered Republican in a non-partisan race, or any individual running for
Republican Party office at any level. Further, neither the association, nor the
Executive Committee as a whole, nor any officers in their official capacities, shall
endorse any candidate who is a member of any party other than the Republican
Party.

10.2 Penalty for Endorsement
Violation of Section 1 of this article by the Executive Committee as a whole or by
any officer shall constitute grounds for a vote of censure and/or removal from office
by the association membership following the voting and notification procedures
outlined in Article V, Section 6.

Article XI—Amendments

11.1 Submission
A proposed amendment to this Constitution shall be submitted in writing to the
Secretary at a regular meeting of the association, at which time it shall be read to
the members. The amendments shall be discussed and voted upon at the next
regular meeting.
11.2 Amendment

This Constitution may be amended by a two-thirds majority of those active
members in good standing present at any regular meeting, provided that Section 1
of this Article has been complied with.

Article XII—General Provisions

12.1 Rules Chair
A majority of active members or the Executive Committee may appoint a Rules
Chair for to determine any issues about interpretation or application of this
Constitution, the Constitution of the North Carolina Federation of Young
Republicans, Robert’s Rules of Order any bylaws passed under this Constitution,
any resolution passed by the members, or any motion made by the members. The
Rules Chair shall have the term provided in the motion or resolution appointing the
Rules Chair. But the Rules Chair may not be appointed for a single-term longer
than one year, unless the Rules Chair is reappointed at the end of the Rules Chair’s
term.
12.2 Resolutions
Any member in good standing may bring forth a written statement of some
conviction that they feel the association should share.
Resolutions will be adopted by majority vote of the members present and in good
standing at a regular meeting of the association. Resolutions adopted by the
association are to be kept in the permanent files maintained by the Secretary.
12.3 Membership or Election Challenges
Any member may challenge the membership or election of any other member at any
regular or annual meeting of the Association.
The member wishing to challenge the membership or election of another member
shall provide written notice to the Executive Committee at least 10 days’ before the
meeting at which the member wishes to challenge the standing or election of
another member.
The Executive Committee shall meet, in Executive Session, immediately before the
meeting at which the challenge shall be made to review the challenge. The
Executive Committee shall make a recommendation about the challenge to the
active members at the start of the meeting at which the challenge shall be made.
The active members present shall then have the right to be heard and vote upon the
challenge. This vote and hearing shall take place before any other business of the
Association.
No member shall make more than one challenge per year. If a member does make
more than one challenge it shall be null and void and of no effect.
12.4 Voting Agreements

No member shall enter into a voting trust agreement or any other type of
agreement enlisting in another person the authority to exercise that member’s
voting power.
12.5 Notice
Every notice required by in this Constitution shall specify the type of meeting
noticed, the date and time of the meeting, and the location and street address of the
meeting.
12.6 Meeting Locations
No meeting under this Constitution shall be held at any location charging an
admittance fee.
12.7 Waiver
Any person who attends and participates in any meeting provided for in this
Constitution without first challenging quorum, notice, or any other aspect of the
meeting shall be deemed to have waived all such challenges. Waived challenges
shall be null and void and of no effect.
12.8 Severability
If any provision of this Constitution or the application thereof to any Person or
circumstance shall be invalid or unenforceable to any extent, the remainder of this
Constitution and the application of such provision to other Persons or circumstances
shall not be affected thereby and shall be enforced to the greatest extent permitted
by law.
12.8 Gender
When used in these bylaws, the words “he,” “she,” “his,” “her,” and “they” shall
include and mean the singular, plural, masculine, feminine, or neuter, as the case
may be, and as required by the text.
12.9 Management of Funds
No funds received by donation, bequest or any other means shall be diverted from
the use to which they may be assigned by the donor, testator or testatrix, unless
said use is contrary to or in conflict with the purposes of the corporation, and no
funds shall be used for any purpose other than to effect the purposes of the
corporation.
12.10 Conflict of Interest
No person having a conflict of interest may be present at, be heard at, or vote at the
portion of any meeting under this Constitution relating to such conflict. A person
shall have a conflict of interest if:
1. The person’s or Association’s decision or vote would affect that person’s
standing, eligibility for office, or election to office under this Constitution;

2. The person’s or Association’s decision or vote would affect the standing,
eligibility for office, or election to office under this Constitution of a direct
relative of the person; or
3. The person has a financial interest in the outcome of any decision by the
Association. A person shall have a finical interest if the decision would
directly financially benefit or harm that person, an organization or
corporation in which that person has a financial interest, or a direct relative
of that person. But no action on membership dues shall create a conflict of
interest.
Not disclosing a known conflict of interest shall be grounds for disciplinary action
under § 4.7.
12.11 Reference to the Association
Unless the context requires otherwise, all references to the Association in this
Constitution shall include the Elected Officers, Executive Committee, and all other
Committees of the Association.
12.12 Exempt Activities
Notwithstanding any other provision of these bylaws, no member, director, officer,
employee or representative of this Association shall take any action or carry on any
activity by or on behalf of the Association not permitted to be taken or carried on by
an organization exempt from federal income taxation pursuant to Section 501(c)(3)
of the Internal Revenue Code and its Regulations as they now exist, or as they may
hereafter be amended, or by an organization contributions to which are deductible
under Section 170(c)(2) of such Code and Regulations as they now exist or as they
may hereafter be amended.

12.13 Adoption of Bylaws. The foregoing Bylaws were adopted by the
Association at a meeting held on October 16, 2019, and ordered and attested by the
Secretary and filed as part of the minutes of the meeting.

 

 

 

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