Wake County Young Republicans
Reaffirmed by a vote of the majority of the Wake County Young Republican membership on February 28th, 2018 in Raleigh NC
Officers elected, or appointed, on February 28th, 2018 in Raleigh, NC:
1st Vice President:
2nd Vice President:
NAME, AFFILIATION, AND OBJECTIVES
Name. The name of this organization shall be the Wake County Young Republicans (“WYR” or the “Organization”). The Organization reserves the right to refer to itself as the Wake County Young Republicans. The Executive Board shall endeavor to prevent the name of the Organization from being associated with any campaign, political cause, or other organization except in the manner prescribed by the Wake County Young Republicans (“WYR”) Constitution and by these Bylaws.
Change of Name. The Executive Board may adopt a different name for the Organization by a two-thirds (2/3) majority vote if: (a) required to do so by the North Carolina Republican Party (the “Party”); (b) if such a change is necessary or advantageous under the laws of the state of North Carolina; or (c) the Organization changes its Affiliation.
Affiliation. The Organization may choose to affiliate with any statewide volunteer organization recognized and chartered by the Party, and shall abide by the rules of the Party and the lawful directives of its President and Executive Committee with regard to any such affiliations. As of the date of adoption of these Bylaws, the Organization is affiliated with the North Carolina Federation of Young Republicans. The Organization may also choose to not affiliate itself with any statewide organization by the vote of a four-fifths (4/5) majority of regular members at the annual election meeting.
Mission Statement. The Mission Statement for WYR is: “We are committed to activating Young Republicans in order to influence the political process through education, leadership, volunteerism, and social activities.”
Primary Objective. The primary objectives of the Organization shall be to develop an intelligent, aggressive, and effective Republican volunteer organization which will work to make the Republican Party the majority party without sacrificing Republican principles as delineated in the Party platform as such platform exists on the date that these Bylaws are being interpreted; to support and participate in the formation of the platforms and policies of the Party; and to work to elect Republicans to public office and secure the appointment of Republicans to other positions in government.
Additional Objectives. Additional objectives of the WYR shall be to bring young people into the Republican Party and provide an opportunity for them to find political expression and recognition; to train future leaders for service in local, state, and federal government; to instill a sense of loyalty and patriotism in the citizens of the United States of America and the State of North Carolina and to promote good government at all levels.
Geographical Boundaries. The geographical boundaries for the Wake County Young Republican organization shall encompass the entirety of Wake & Durham County, including all incorporated cities and unincorporated communities within Wake County.
Operational Guidelines. The general membership shall elect Officers to run the affairs of the Organization. Such Officers shall constitute the Executive Board (the “Board”) of the Organization. The Board shall operate under the following guidelines:
- The Executive Board shall be generally responsible for: (i) raising revenue; (ii) authorizing expenditures; (iii) managing all administrative functions of the organization; (iv) calling general membership meetings; (v) proposing amendments to these Bylaws for approval by the general membership with a two-thirds (2/3) majority vote; (vii) performing any and all functions that may be necessary and proper to execute the foregoing duties and responsibilities; and (viii) ensuring compliance with any and all applicable local, state, and federal laws.
- Board Meetings. The Board shall meet at least quarterly. The President may call a meeting provided they give reasonable notice to all other members of the Board. At the discretion of the President, the Board may meet via conference call. Quorum at any Board meeting shall be attained when one-half (1/2) of the voting Officers are present. The President shall, in the event of a tie vote, determine the outcome of the vote.
- Monthly Membership Meetings. At its first meeting after the February meeting, the Board shall set the day and time for each of the organization’s monthly membership meetings. Once adopted, the time and day of the meeting may only be changed by a two-thirds (2/3) vote of the Board.
Elected Officers. The elected officers of the Organization are the President, the 1st Vice-President, 2nd Vice-President, and the Secretary. These officers shall be voting officers of the Executive Board. These elected officers and any other officers appointed pursuant to Section 2.2 shall make up the Board.
- The President’s general duties shall be to: serve as the chief executive of the Organization, preside over all general and executive board meetings, supervise the activities of the Board and provide them the guidance and latitude necessary for them to perform their official functions, and supervise and guide all programs of the Organization from development to implementation and bear ultimate responsibility for the success or failure of such programs. The President has the responsibility of choosing both delegates and alternate delegates for the North Carolina Young Republican’s annual convention. Delegates and alternate delegates may submit their name for consideration thirty (30) days prior to the annual convention.
- 1st Vice-President. The 1st Vice-President shall be responsible for organizing the general membership meetings, membership retention programs, social programs, production of the newsletter. The 1st Vice-President shall also chair general membership meetings and Board meetings in the absence of the President, serve as Acting President between the occurrence of a vacancy in the Presidency and a successor being elected by a meeting of the general membership.
- 2nd Vice-President. The 2nd Vice-President shall be responsible for fundraising, membership recruitment, and political programs across the county, and, in consultation with the Executive Board, for all external public relations and publicity for the Organization. Public relations and publicity include managing the Organization’s website and social media accounts.
- The Secretary shall be responsible for: (i) printing the agendas for all general membership and Board meetings; (ii) taking minutes at all general membership and Board meetings; (iii) maintaining all attendance and other non-financial records of the Organization for a rolling twelve (12) month period; (iv) maintaining all form letters that may be developed from time to time by the Board and, at the request of any Board member, preparing any such letter from the form to be mailed out within a reasonable time.
- Immediate Past President. The Immediate Past President shall serve as a voting member of the Board.
(i). Non-Elected Officers. The non-elected Officers of the Club shall consist of the following appointed positions: Treasurer, Executive Director, Political Director, General Counsel, Finance Director, Communications Director, and the Chairmen of any special committees that have been given voting privileges by the Executive Committee. All non-elected officer appointments shall be made by the President, subject to the approval of two-thirds (2/3) of the Executive Committee. An appointee shall hold temporary title to the office until the Executive Committee approves or disapproves of the appointment. Appointments to these non-elected positions expire at the end of each Annual Convention.
(ii) Executive Director. The President has the right to appoint an Executive Director pursuant to paragraph above. The Executive Director must be a member in good standing of the Organization and, once appointed, shall enjoy the same rights and privileges as all other non-voting members of the Board. The Executive Director may be removed from office in the same manner as any appointed position, as described in paragraph above.
(iii) The Treasurer shall be responsible for: (i) oversight of the organization’s financial activities, (ii) receiving and depositing all funds received by the Organization, (iii) disbursing funds as directed by the President in accordance with the approved budget, (iv) submitting a Treasurer’s Report at each meeting of the Board, but not more frequently than monthly, (v) maintaining all regulatory filings, and (vi) maintaining membership records and collection of membership dues for the Organization. Any and all claims for reimbursement must be submitted to the Treasurer within sixty (60) days of the day the expense was incurred, along with a receipt or other documentation corroborating such expense.
2.3 Election of Officers. The Officers of the Board shall be elected pursuant to the provisions of this Section. The Organization’s elections shall be held at the general membership meeting in February of each year (the “Election Meeting”). The President, 1st Vice-President, 2nd Vice-President, and Secretary, shall be elected in the order listed to a one-year term, not to exceed two years.
(1) President, Vice-Presidents, and Secretary. The winner of the election is candidate who wins a majority of the votes. If, in the first voting round, no candidate receives a majority, there shall be a second round of voting in which the two (2) candidates who received the most votes in the first round of voting face each other in a runoff. All candidates for association office shall be nominated from the floor during the Annual meeting. Only active members in good standing may nominate a candidate for association office. Nominators shall be given an opportunity to make a nominating speech on the candidate’s behalf during the Annual meeting. Further, all candidates for association office shall be given an opportunity to speak during the Annual meeting. If only one candidate is nominated for a given office that officer may be elected by acclamation.
(2) Contested Presidency. In the event of a contested election for President in which the current President is one of the candidates, an Acting President shall be chosen before the start of the Elections Meeting to preside over the Elections Meeting. The Acting President shall be the Internal Vice-President, or, if such person is also running in a contested election for a Board position, shall be any voting Officer who is not running in a contested election. In the event that there is no such voting Officer, any member in good standing shall be chosen by a two-thirds (2/3) majority of the Board to serve as Acting President.
(3) Absentee Voting. Absentee voting for the Elections Meeting only shall be permitted on a case-by-case basis as decided by the President. Any member in good standing wishing to cast an absentee ballot must give notice by any reasonable means to the President at least two (2) weeks prior to the Elections Meeting. If the President decides by a simple majority vote that such member is reasonably unable to attend the Elections Meeting to cast his or her ballot in person, the Board shall arrange for such member to receive a form ballot containing the names of all candidates for office (the “absentee ballot”). In order to be counted, the absentee ballot must be returned to the President via any reasonable means no later than the Friday prior to the Elections Meeting.
(4) Candidate Eligibility. Regular Members of the Organization in good standing by February 5th of the calendar year elections are to be held are eligible to run for the Executive Board. Members may only hold one (1) elected office at a time. (1) President. In addition to the above requirements, any candidate for President must have completed a full term as a voting member of the Board to be eligible to run for President.
(5) Voting Eligibility. Members in good standing as of February 15th in the calendar year of the Elections Meeting shall be eligible to vote in the election.
Removal, Resignation, and Filling Vacancies
- Any voting Board member who misses three (3) consecutive Board meetings without good cause as determined by the President shall automatically be removed from office without prejudice. A Board member may also be removed from the Board by two-thirds (2/3) vote of the other Board members for gross neglect, dereliction of duty, or any of the grounds listed in Section 3.5 below. A motion to remove a Board member shall be made at one Board meeting with a vote on that motion occurring at the next Board meeting.
- A Board member may resign at any time, however, a Board members may not tender his or her resignation from the Board after a motion has been made to remove him or her from the Board and before the vote is taken; such an action shall be considered a removal from office for future eligibility purposes.
- Filling Vacancies. Vacancies in the offices of voting members of the Board shall be filled at a general membership meeting held within sixty (60) days after the vacancy occurs by means of election held in accordance with this constitution. The President may appoint another voting member of the Board to fulfill the duties of the vacated position pending election of a replacement.
Transition. The incoming Board, elected at the February general meeting, shall assume full responsibility for the Organization’s functions at the end of the March general meeting. At the March general meeting, the outgoing Board shall transition all necessary materials (including keys, bank cards and/or checks, membership records, passwords, and the like) to the incoming Board. All members of the incoming Board shall also receive a copy of these Bylaws. During the month between the February meeting and March meeting, the incoming Board shall begin planning to assume control over the functions of the Organization as of the end of the March meeting. The incoming Board, once elected but before assuming control, shall otherwise operate by and be subject to the provisions of these Bylaws.
Regular Members. In order to be a regular member of the Organization, an individual must: (1) be between the ages of 18-40; (2) be a registered Republican (3) live, work, or attend school in Wake/Durham County, and (4) be current on his or her membership dues. Members who meet all of the above requirements shall be considered members “in good standing.”
Honorary Members. Any person or organization wishing to become a member of the Organization but who does not meet the requirements for regular membership set forth above may, upon payment of dues and by vote of a simple majority of the Executive Board, be considered an “Honorary Member.” Honorary Members shall enjoy all privileges of regular membership but shall not have voting rights.
Dormant Members. A regular member shall be considered “dormant” for up to a three (3) month period after his or her membership has lapsed. Once (a) a person’s membership has been expired for a three (3) month period or (b) such member declares his or her intent not to renew his or her membership before the end of such three (3) month period, he or she shall no longer be considered a member of any type.
Dues. Dues are collected on an annual basis in February. Dues for the current year must have been paid by all regular members wishing to vote at the Elections Meeting prior to the start of that meeting.
Expulsion of Members
- Reasons for Expulsion. Members of the Organization who register with another political party or who act in a fashion willfully destructive to, or constituting a clear and present danger to, the well being of the Organization or Republican Party may be expelled from the organization.
- Upon evidence coming to light that supports expulsion of a member, the status of the affected member shall be determined as follows:
- The affected member shall receive thirty (30) days’ written notice of a hearing for expulsion. Such written notice shall include, at minimum: (i) the date of the hearing, (ii) an explanation of the evidence supporting expulsion, and (iii) shall be signed by the President and witnessed by two additional members of the Board.
- Upon the affected member receiving notice of the evidence against him or her, there shall be a hearing before the Board at which both sides of the issue have an opportunity to speak.
- After the hearing, the Board shall vote on whether the affected members shall be expelled. Upon the affirmative vote of a four-fifths (4/5) majority of the Board, such member shall be deemed permanently expelled, effective immediately, and without any reimbursement of dues paid.
RESOLUTIONS AND ENDORSEMENTS
Resolutions. The Organization and its Executive Board may pass resolutions representing the views and positions of its membership on any specific political or social issue. Resolutions must be presented and read aloud, or distributed in writing to all members present, prior to a vote for passage. Passage of resolutions shall require support from a simple majority of regular members present.
- Types of Endorsements. The Organization may endorse: (1) Candidates in any statewide race, NCFYR election, or in any race occurring within Wake County, provided any such candidates are registered Republicans at the time of endorsement, and (2) Referenda, initiatives, propositions, or other ballot measures in any statewide election or in any election occurring within Wake County.
PARLIAMENTARY AUTHORITY, AMENDMENTS, AND RATIFICATION
Quorum. At any general membership meeting, quorum shall be deemed to have been attained upon the presence of three (3) elected Board members and a minimum of ten (10) regular members.
Parliamentary Authority. All meetings of the Organization shall be conducted under the most recent version of Robert’s Rules of Order.
Amendment of Bylaws
(a) Presentation and Discussion
- Executive Board. Amendments to these Bylaws shall be presented at a Board meeting in written resolution form and approved by two-thirds (2/3) majority vote of the Board members.
- General Membership. Such amendment shall then be presented for discussion at the next general membership meeting. General membership shall be given at least the intervening time between such meeting and the subsequent general meeting to submit comments on the proposed amendment.
- After discussion and comment, the amendment shall then be re-presented at the next general meeting and any intervening changes between initial presentation and this general meeting shall be discussed. Following such discussion, three fourths (3/4) of the members present must vote for the amendment for it to be ratified. Such
amendment shall take effect immediately following an affirmative vote for ratification.